A few meetings were held recently to determine a number of small works that needed to be executed. CHAPE and YCF finally reached an agreement where the construction firm would execute the remaining and additionnal agreed upon works at no extra cost. Below, a summary of tasks and action items defined for each partner at a recent meeting held at BID offices with the concerned parties:
Le FOMIN/BID vous remercie d’avoir participé à la réunion de cet après-midi et surtout, d’avoir su garder un esprit très ouvert et conciliant. Ceci nous a permis de convenir de ce qui suit d’un commun accord:
D’ici le 7 mars, YCF soumettra à AFH le plan technique de sa proposition ainsi que le calendrier d’exécution pour l’achèvement des 2 structures (environ 8 semaines).
AFH procèdera alors à l’analyse de ces documents. D’ici le 14 mars, si la proposition est approuvée, AFH informera CHAPE et produira un calendrier de paiement amendé (après consultation avec YCF), ainsi qu’un mémorandum d’entente sur les responsabilités de AFH et CHAPE pour la poursuite du chantier.
Le 21 mars au plus tard, CHAPE fera alors parvenir la demande d’extension au FOMIN avec tous les documents en attaché.
Il demeure entendu que la BID sera copié sur toutes les correspondances et interviendra si elle l’estime nécessaire. Entre temps, AFH soumettra à CHAPE pour paiement les factures déjà soumis par YCF.
Encore une fois, le FOMIN/BID vous remercie de votre engagement et encourage tous les partenaires à respecter les engagements pris."
AFH is loooking into sending an add services proposal out this week to CHAPE in order to move forward with the newly set scope.
It's been a roller coaster ride since our last august update. Meetings, construction issues, changes in scope, changes in workmanship, changes in project leads,issuance of new distribution plans , unresolved electrical concerns. Works have progressed very slowly since then.
The project's at a partial stall since november of last year. There's been a number of discussions between YCF and the CHAPE folks regarding the scope of work, schedule and delays, what was agreed upon and what was not. The early changes to the scope and other changes made throughout the construction were not at all taken into account financially consequently becoming matters of tedious disputes at a point where meetings were set with representatives of the FUNDING party to alleviate the situation. Effectively, at one last meeting, a financial report of the work done and the work left to be done according to what was agreed upon signature of the construction contract, was demanded by said party and was submitted by AFH early this year along with a breakdown of all remaining payments to YCF controlling more closely its deliverable. We await to receive comments of the report in order to move forward.
YCF is still working on finalizing the design.
Mainly pluming details, roof construction drawings and electricity plan are not solved.
On site the past three weeks YCF has poured the ring beam and all of the cross beams. This week they started doing the preparations on the second floor slab.
They hoop to be ready next week to start pouring the second floor slab.
Already for a few weeks YCF is having problems getting enough materials, like form work and rebar. This week a shortage of rebar causes an even bigger delay.
Although we still don't have a planning from YCF for the whole program, at this point it looks unlikely that they will be finished before the fashion week (mid September 2013)
Wednesday the 3th of July, in the afternoon CHAPE, YCF and AfH had a meeting on site with 2 textile consultants and one electrical consultant of HTCT. (Haiti Textile Consulting Team)
They are going to give advise to CHAPE and YCF on the layout of machines to be used in the CHAPE building and on the electrical layout. On the electrical side choices have to be made in the field where to have 110V or 220V, but also decisions like; is CHAPE going to be connected on EDH power or do they only use (1 or 2) generators to get there electricity from?
As soon as these decisions are made, this is foreseen for Friday the 12th of July, YCF is going to follow up with electrical drawings.
YCF is still working on the plumbing drawings, the structural report, as also on the work schedule of the CHAPE project. These elements are planned to be ready on the 12th of July.
On Monday the 1th of July CHAPE, YCF and AfH had a meeting to update CHAPE on the situation at YCF.
CHAPE understands the situation, but also declares that they need the building to be finished before mid september, as they will be having a big fashion show with a lot of international press.
Burt the YCF tells that they will have the plumping, structural and the electrical drawings finished as soon as possible, to have as little delay as possible.
Burt is going to be the project manager from now on.
As things on site are going out of hand and a lack of response from the site of YCF makes AfH set up a meeting to discuss the project progress. After this meeting YVF and AfH agree on the folowwing:
•YCF and AfH will do a sight visit together on Friday the 28th of June, to discuss and explain all the problems again on site.
•YCF will provide a final set of architectural drawings, which includes a solution for the toilets 05/07/’13
•YCF will provide a final structural set of drawings, including final window drawings + wall details 05/07/’13
•YCF will provide a construction schedule 05/07/’13
•YCF will solve internal management 28/06/’13
•YCF will provide electrical drawings (after meeting with CHAPE) 05/07/’13
• About 30% of the building has been built so far.
•EL has sent a draft version of the schedule to FM. According to the schedule the project is ready at the end of August.
•YCF continued to work on the building, but hasn’t solved the problem yet of the missing re-bars between the small columns and the block walls.
•The rebar of the ring beam at the height of the second floor has been set up for 90%. This week YCF will continue to install the rebar of the ring beam on gridline B and in between gridline A and B.
•There are only 8 employees of YCF on site as most of the work they can do without final drawing sets in done.
•There haven’t been any structural inspections on the project.
•YCF hasn’t worked this week on the toilet block as the final toilet drawings are not ready yet.
•The structural drawing set is incomplete, window drawings are missing and it needs to be revised.
•Electrical drawings are still missing.
•RP doesn’t have a camera to send pictures to EL of YF, RP only communicates to them by phone.
•EL or YF haven’t been on site for the last few weeks during the weekdays when RP is on site.
Last week YCF has been working on the installation of the re-bars of the small columns. (the columns to support the window boxes) After verifying with a second engineer it turns out that the small columns are not well connected to the block walls beside. (they are not following the building codes)YCF promises to solve the problem to be able to build a building according to the international standards.
This week they have been working on pouring 9 out of 13 of the main columns. Besides that they integrated the smaller columns into the wall to support the windows. The metal bars are drilled and glued into the foundation.
Where possible YCF has started crepisage on the walls. This is done to speed up the proces, but mainly to be able to measure the final size for doors and windows.
The plumber hasn't showed up yet. Therefor they don't have the final decision made for the layout of the toilet building. As long as there are no final drawings this holds back the progress on site.
YCF doesn't have an electrical plan yet.
From next week YCF is planning to start the production of the stairs, doors and windows in the depot.
AfH still hasn't received a work schedule of YCF. This makes it difficult to consult the process.
Last week it has turned out that everybody was having the latest plans, except for the YCF foreman on site. He was still working with an outdated version. Mainly because of that the toilets have been built "mirrored".
To have the process controlled better YCF had a meeting last Saturday and also to have the foreman informed about the latest information and drawings.
The project manager of this project at YCF is having a second job at the moment and there for not enough time to fully control the project of Mod'Ayiti.
For example the PM doesn't have time to send weekly minutes and still hasn't send out the time schedule of the project. Also the updates on the drawings take a really long time.
This makes it difficult for AfH to track the project and do the job that they were hired to do.
Early this week YCF has finish the foundation of the CHAPE building.
By the 22 second of May they have started on the block walls.
The problems at the moment are the quantity of materials on site.
As from today they will run out of metal bars and from tomorrow they won't have anymore blocks. Also the amount of concrete will be finished in the next few days.
The main problem for this is that they order to late, and it just takes quite a while to get new materials in to the country or on site.
They had caught up some time on the foundation, but are still behind on schedule.
The main problems are lack of materials on site and not enough plywood to build ahead. YCF is aware of the problem and tells us they will do something about it, but so far nothing has happened.
The first two parts of the foundation have been poured. Because of a lack of form work and concrete they are running behind on schedule. YF has promised new concrete is on its way and will be on site next Monday, the 6th of May. The lack of form work will be solved when an other YCF project is finished and the form work of that site will be transferred to the site of Mod'Ayiti. According to YF this will happen at the end of next week.
Today they started pouring concrete of the foundation. Last week they have set up the mold for the first part of the foundation. Friday they will continue with a second part of the foundation.
The work permit is arranged. After a 4 day delay the work has restarted on Monday April 1. The rest of the week they have been working on digging the tranches for the foundation and the footings of the columns have been poured in concrete.
Today the police has stopped the work on site, because YCF is not yet having an official work permit.
YCF has all the document necessary to get the permit, and hopes to be able to get the permit tomorrow. (March 27)
Gravel has arrived on site, besides that no other new materials. (as they had promised) This week they are working on digging the trenches like last week.
The soil has been inspected. (see soil report) They soil looks good. With the building that they are going to build the trenches need to be (at least) 1.20m deep.
Pouring of the foundation will start end of this week/beginning of next week.
The foundation is planned to be ready by the end of April. The rubble/back-fill removal will be done around the same time.
YCS has started with the foundation on site.
YCS has been to the city hall of Delmas to get a construction permit.
To get this document they need:
- Titre de propriété enregistré
- Acte d'arpentage enregistré
from the landlord.
AfH asked Maguy to arrange this information with the landlord.
There are still two generators on site.
AfH asked, in the name of YCF, Maguy to arrange with the landlord to have them removed before the end of the month.
After some questions from CHAPE the design has been changed.
A new design has been made.
Is it approved and signed by CHAPE?
New design has been presented by YCF and approved by CHAPE (Maguy) and AfH (Kate Evarts)
The YCF team, Andrea Pazzolini, Elizabeth Lafontant, Yves Francois, presented the schematic design plans for the project. The revised design provides the same m2 areas as the earlier versions, and apparently meets the needs of the project.
18. Dec .12
YCF presented the revised final schematic design plans. The client signed off on the plans. The demo of the damaged parts of the existing building will be demolished to prepare the site for the new work.
30 jan .13
YCF and AFH and Client meet at the site to view the remains of the existing building to set a plan of action going forward. We agree the existing building construction doesn't look as good as we first expected. From now on we will meet every two weeks until construction starts in full.
next meeting: in the week after Carnival
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