The following is the Resilience by Design End of Grant Period Report:
Throughout the duration of the 2012 AIA/Architecture for Humanity Disaster Response Plan Grant AFH-DC’s Resilience by Design team maintained a holistic approach; addressing multiple phases of disaster management. During the grant period, AFH-DC RxD has completed the following:
Re-designed four of the DC Department of Health’s Points of Dispensary for use during the Presidential Inauguration
Established a roster of 40 design professionals in the DC area interested in disaster management.
Established a team of 12 dedicated design professionals from the Washington, DC area.
Trained 4 design professionals in CERT and FEMA standards
Created a Design Professional’s Guide to Disasters that will be printed and disseminated to both design students and professionals
Joined the Washington DC VOAD.
Arranged for team members to gain AIA CEU credits for their participation
DC Department of Health Points of Dispensing
To assist the District of Columbia in preparing for future disasters AFH-DC RxD planned to create layout designs for their emergency shelters. When AFH-DC RxD first engaged the local disaster response community the DC government preferred the team to first focus on the Department of Health’s Points of Dispensing (PODs) before engaging in the proposed shelter layout designs. Points of Dispensary are used to dispense mass amounts of medicine in the case of an emergency. They are planned for use during a range of emergencies, including pandemics such as the swine flu as well as bio-terrorist attacks such as anthrax. The PODs utilize existing structures - primarily recreation facilities - throughout the District of Columbia. Because existing space must be adapted to meet the public health needs of these facilities, having an efficient and well-documented layout is critical.
This new proposal of POD work provided for challenges as well as opportunities. The POD work allowed the team to focus on a program that was much smaller and in many ways easier to handle than a full shelter. This was especially beneficial for the team as no one had a public health background. Two representatives from the DC Department of Health met with the team for two hours during the first charrette. During this brief time-period they were able to give a full account of the programmatic needs of the PODs and describe what worked well and would did not work well in regards to their current plans. Throughout a series of charrettes the AFH-DC RxD team redesigned the POD layouts to create maximum efficiency; increasing the existing capacity as much as 8 fold.
An additional opportunity of the POD work is that the success of the four initial POD designs has served as a platform for further networking throughout the DC metropolitan area. This is evident in that the Chief of Prince George’s County Health Department has already contacted AFH-DC RxD in hopes of initiating a similar POD project. This network has also reached beyond the DC metropolitan area in that the CDC is interested in co-authoring an article describing the AFH-DC RxD process. The article would be published in a public health journal in hopes of encouraging the growth of a nation-wide program.
The primary challenge in the shift from shelter work to POD work is that it affected the projected time-frame for completion. The DC Department of Health has a total of 16 PODs. Completing all 16 was not feasible in the allotted six month time period given the abrupt change in plans and the learning curve attributed with this type of work. The AFH-DC RxD team will continue to complete redesigns for the entirety of the Department of Health’s POD stock past the project end date stipulated in the grant agreement.
To better prepare design professionals for response and recovery tasks AFH-DC RxD aimed to train team members in CERT (Serve DC), FEMA and Red Cross standards. CERT (Community Emergency Response Team) is overseen by Serve DC; an affiliate of the Mayor’s Office. The CERT program offers a free 5-day evening training that addresses aspects of disaster preparedness, disaster psychology and team organization. FEMA offers a series of free on-line courses. For a basic understanding, it is recommended to take part in FEMA courses: IS-100.b, IS-200.b, IS-700.a, and IS-800.b. These courses are roughly 5 hours each. The Red Cross trainings require coordination with the local Red Cross chapter. Completing these courses proved to be a more challenging endeavour than anticipated. During the grant period 4 design professionals were trained in CERT and FEMA standards. This accounts for roughly 10% of the AFH-DC RxD team. Two aspects influenced this somewhat low rate of completed trainings. First, AFH-DC RxD was unable to establish a Memorandum of Understanding with the National Capitol chapter of the Red Cross. Without this partnership, AFH-DC RxD members were not eligible for Red Cross trainings. Second, the CERT and FEMA trainings are arranged and executed on an individual basis. This required each team member to take the initiative to complete these trainings on their own. It is recommended that future trainings are arranged in a group setting to maximize completion rates.
Design Professional's Guide to Disaster
In an effort to mitigate future disasters AFH-DC RxD aimed to encourage design professionals to apply their unique skill sets to disaster management. This was done in the form of a handbook. The handbook begins by explaining the current trend of disaster frequency; followed by a discussion on the various roles of the design professional within disaster management. This first section details what the issue is and why the reader, as a design professional, should get involved. The second section addresses how a design professional can get involved. It provides a partial list of local organizations that design professionals can partner with as well as organizations that provide disaster training. This handbook with be printed and disseminated to students as well as design professionals.
This handbook is designed to be a living document that will grow to incorporate additional information as it becomes available. The document will be placed online and updated accordingly. Future editions will expand on the disaster history of the DC area as well as incorporate additional opportunities for organizational partnerships.
On March 13, 2013 we had our 9th meeting to review the project's progress thus far. Our meeting minutes are as follows:
Additional POD Work to begin soon! Keep an eye out for future emails
A template title block needs to be created for all of our POD submittals. If anyone is interested in creating this template please email Lindsay/Raed.
Kristine has been working to integrate all of the comments from last month’s gallery review of the handbook. A final draft will be emailed to the team for comment within the next two weeks.
Production was discussed. Buisnesses to research include:
DocuCopies or DocuPrint
Distribution was also discussed. Ideas include:
District Architecture Center
A happy hour to introduce/celebrate the launch of the handbook
National Treasures Project - limited interest was expressed for this project. Erica brought up the point that often it is not the iconic structures (like the Washington Monument) that are neglected after a disaster but more likely the urban fabric in economically challenged areas. She suggested a possible re-focusing of the project’s goals.
National Building Museum - a potential event in conjunction with NBM’s spring 2014 “Designing for Disaster” exhibit. Topics for the event were brainstormed and include a discussion/workshop of our POD work and/or a panel of local experts discussing the role of the design professional in disaster management.
Workshop: Speaker - Erica Gees, Managing Director of AIA Legacy
Erica shared with us her comprehensive post-earthquake report on the northern region of haiti. The report is still being finalized and will be posted on the AIA Legacy website upon completion.
Erica also discussed the AIA’s R/UDAT and SDAT community design models.
R/UDATs go back to the late sixties and are, to a degree, the basis of the modern planning charrette process. R/UDATs provide specific design solutions.
SDATs began in 2005 to encourage better zoning and other fundamental building policies as they relate to sustainability. SDATs provide broad assessments of a community and set short, medium, and long term goals for improvement/capacity building.
R/UDAT Info: http://www.aia.org/about/initiatives/AIAS075372
R/UDAT projects: http://www.aia.org/about/initiatives/AIAS075375
SDAT Info: http://www.aia.org/about/initiatives/AIAS075425
SDAT projects: http://www.aia.org/about/initiatives/AIAS075426
On February 11, 2013 we had our 8th meeting to review the project's progress thus far. Our meeting minutes are as follows:
Workshop: Design Professional’s Disaster Handbook
A Gallery-style review was held to critique the content, graphics, and format of the handbook. Kristine, Sadia, Lindsay and Raed will review comments and make the necessary changes.
Recap of POD submission to the Department of Health
Lindsay and Raed met with DOH. DOH has asked Resilience by Design to complete the re-design of the remaining 12 PODs. Ideally this will be complete by June 30th.
Pamela reiterated that an emphasis on code compliance especially in regard to egress will be critical to review.
DOH had Raed present the Resilience by Design POD work to the CDC. The CDC representatives were thrilled and want to co-author an article discussing the Resilience by Design POD process with the hope that the program will become national. All Resilience by Design POD participants will be consulted in the drafting of this article.
National Treasurers Project
Annie introduced her idea for a new project focused on creating a system for addressing national historic treasures post-disaster.
Annie will create a summary of the project as well as a draft matrix of the buildings/monuments to be included in the project.
On January 10, 2013 we had our 7th meeting to review the project's progress thus far. On January 12, 2013 we had a corresponding site visit. Our meeting minutes are as follows:
Alyssa F, Erin Holdenried, Gifty John, Heba ElGawish, Jamillah Muhammad, Julia Siple, Kyle Schulte, Lindsay Brugger, Michelle Stotz, Pamela Sams, Raed Jarrar, Ramiro Solorzano
Lindsay briefly reviewed the key elements of POD design
Pamela, Michelle and Jamillah began work on the Ft. Stevens POD. Pamela will finalize the design after the meeting.
Julia, Erin and Kyle began work on the Brentwood POD. Kyle will finalize the design after the meeting.
Alyssa, Ramiro, Monique, and Gifty began work on theSE Tennis POD. Questions were raised regarding the discrepancy between the aerial photo and the provided CAD plan. A site visit will be arranged to verify. Ramiro will finalize the design after the meeting/site visit.
Site Visit Attendees:
Gifty John, Heba ElGawish, Lindsay Brugger, Lyndsey Pruitt, Raed Jarrar
SE Tennis POD Site Visit:
The CAD plan was adjusted to match the existing conditions.
The potential to use the indoor tennis courts as POD space was evaluated.
Alternative entrance/exit points were studied.
On December 12, 2012 we had our 6th meeting ot review the project's progress thus far. Our meeting minutes are as follows:
Attendees: Dr. Frederick Krimgold, Gifty John, Jacqueline Carmichael, Karima Benbih, Kristine de Leon, Kyle Schulte, Lindsay Brugger, Monique Singletary, Ofer Barpal, Raed Jarrar, Ramiro Solorzano, Sadia Fatemi
Presentation by Dr. Frederick Krimgold
Fred gave a brief presentation discussing the three phases of shelter (Emergency, Transitional, and Permanent)
Fred also presented case studies on the Mississippi Cottage and the Eco Cottage - methods that attempt to streamline the transition from emergency to transitional to permanent shelter.
Recap of meeting with Department of Health
Glowing praise! DOH was VERY impressed with our designs and wants to continue working with us.
DOH signed off on our use of graphic symbols/colors, which we will use as a standard going forward
DOH would also like us to prepare three additional POD layouts for use during the Presidential inauguration
DOH presented the possibility of a future project with their RSS (Receiving Storing & Staging Sites).
Association for Preservation Technology Symposium Entry
Annie & Marcus have submitted an abstract to APT for approval. If approved, they will present their ideas at the 2013 spring symposium (April)
The project emphasizes the creation of a disaster plan for DC’s monuments and cultural resources
The overall goal and progress content was discussed.
Kristine volunteered to begin the formatting/graphic design of the handbook
Sadia volunteered to work on the “Structural Engineer” portion
Karima volunteered to work on the Intro/Definition of a Disaster
Email Raed or Lindsay to volunteer for a portion of the handbook.
There is an opportunity to have a meeting at the National Building Museum. Ideally this would be a larger event to present the Handbook to the larger public
Upcoming Events of Interest
Conference of the Earthquake Engineering Institute at the Advanced research Institute - Virginia Tech. It will take place at 6pm at 900 N.Glebe Road, Arlington VA. There will be a presentation on the Seismic Analysis of the Washington Monument.
On November 13, 2012 we had our fifth group meeting to review the project's progress thus far. Our meeting minutes are as follows:
Gifty John, Jacqueline Carmichael, Jamillah Muhammad, Lindsay Brugger, Raed Jarrar
Recap of POD Charrette #2
Many thanks to Pamela, Heba, Erin, Ramiro, Julia & Gifty for all their hard work on the project!
Raed and Lindsay will meet with Josh shortly to receive feedback. With Josh’s approval, the DC POD work will continue as well as work on PoDs in NoVA and MD. The discussion with Josh will also include establishing a set of graphic standards to use throughout the PoD work.
The Association for Preservation Technology DC 2013 Symposium
Cindy Thompson from the DC Chapter of the Association for Preservation Technology has approached AFH-DC in hopes that someone would be interested in presenting at their spring symposium on the topic of “Disaster Preparedness, Response, & Recovery for Cultural Resources.”
Annie Sauser, a AFH-DC Disaster member, has expressed interest. Any additional interested parties are welcome to collaborate with Annie and should contact Lindsay/Raed.
Available Trainings of Interest
Online FEMA Courses: IS-100.b, IS-200.b, IS-700.a, IS-800.b
The goal/purpose of the handbook is to be a go-to resource for design professionals interested in volunteering in disaster response
An outline was created for the Design Professional’s Disaster Handbook.
Anyone interested in adding to the handbook can email Lindsay/Raed.
On October 25, 2012 we had our fourth group meeting to review the project's progress thus far. Our meeting minutes are as follows:
Recap of Resilient Buildings Workshop
Lindsay and Heba attended the Resilient Buildings Workshop at the National Building Museum. Presentations were made by Dept of Homeland Security, National Institute of Building Sciences, and experts in the field
The presentations focused on materiality as well as documentation and analysis of risk
Presentations are avilable for download here: http://www.sustainableconcrete.org/?q=node/256
Future Research: TISP.org, CARRI (http://www.resilientus.org/)
Recap of meeting with DC VOAD Chair
Lindsay and Raed met with Sue Taylor, the Chair of the DC VOAD (“Volunteer Organizations Active in Disaster”)
AFH-DC is now a member of VOAD and will build our network with-in DC as well as Northern VA and Maryland
Raed reviewed the Dept of Health’s presentation on PoDs (Points of Dispensary) from PoD Charrette #1
Teams of two evaluated three different PoD sites and designed alternatives.
Each team will create a final hard-line drawing documenting their recommendations by Oct 31st. These solutions will then be given to our Dept of Health representative, Josh, so he may share our work with his regional colleagues at their Nov. 1 meeting.
On October 4, 2012 we had our third group meeting to review the project's progress thus far. Our meeting minutes are as follows:
Recap of Business Civic Leadership Committee Resilient Communities Meeting
This meeting was attended by Lindsay and Raed on behalf of AFH HQ
The meeting consisted of evaluations of regional disaster mitigation opportunities; examined from an economic, ecological, and architectural standpoint
Lindsay and Raed were able to establish connections with local VOAD (Voluntary Organizations Active in Disaster) representatives in MD/DC/VA and will be meeting with these representatives over the next few weeks.
Recap of Citizen Corps Council Meeting
Raed attended the Citizen Corps Council Meeting. This is a group of volunteer organizations. Many connections were made and there will be ample opportunity for AFH Disaster Response to collaborate.
Upcoming Events of Interest
October 5th National Defense University Exhibition http://www.star-tides.net/ .
October 15th 6:30pm @ RTKL (21st &L St NW) Design for Disaster Discussion http://benevolentmedia.org/disaster *RSVP required*
October 18th Resilient Buildings Workshop, National Building Museum
Online FEMA Courses
Josh and Arlene of the Department of Health, Health Emergency Preparedness & Response Administration (HEPRA) gave a brief presentation on the function of their PoDs (Points of Dispensary used to dispense medicines in an emergency).
The AFH Disaster Response team broke into two groups to design an appropriate layout for one of DOH’s PoDs.
Each group presented their ideas and both were well received by Josh and Arlene.
In one to two weeks a more in depth charrette will be held to complete one PoD design that Josh will then present at his regional meeting on November 1st.
On August 27, 2012 we had our second group meeting to review the project's progress thus far. Our meeting minutes are as follows:
Shelter Evalualtion Committee
Department of Health’s PODs (Point of Dispensary) will be evaluated for appropriate signage, crowd management, and general functionality
Architect's Emergency Response Handbook Committee
We have created a brief outline, this will be saved in a shared document and emailed out to the group
The handbook will serve as a “portal” where basic information and references are stored. This may include organizations, contacts, suggested training curriculum, etc
A list of relevant websites will be circulated, team members will review and evaluate websites for applicable information. Members will seek to define the role of the architect within the existing disaster response framework.
The handbook will promote active engagement and will detail ways in which an individual can insert themselves into the existing disaster response framework.
Recap of Department of Health(DOH)/DC Responds Mtg
Raed and Lindsay met with the DOH to discuss the groups’ collaboration
AFH-DC will assist DOH by evaluating the signage, crowd management and general functionality of their PODs (Point of Dispensary). PODs are used to dispense vaccines and other major medical treatments to the public during an emergency.
DOH will give a presentation regarding their organization at a future AFH-DC Disaster Response meeting; after which will be a charrette regarding the design of their PODs.
DOH holds MRC (Medical Response Core) trainings every month. There are three different sessions. It is recommended that interested AFH-DC Disaster Response members participate in the training as they will provide insight to the workings of the PODs. September training dates have not yet been announced.
Recap of Red Cross Mtg
Raed and Lindsay met with the DC Red Cross to Discuss the groups’ collaboration.
Organizational training opportunities available within the Red Cross include “Ready Waiting” and “Ready When the Time Comes.” After which a Memorandum of Understanding would be established which documents the specifics of the AFH-DC Disaster Response role.
Further collaboration with the Red Cross is necessary before participating.
Raed discussed suggested trainings with various DC agencies these will be detailed in the Disaster Action Team Curriculum document.
AFH-DC disaster response will reach out to local groups working on parallel projects to pursue any opportunities for collaboration. Team members with contacts within these organizations will make the necessary connections.
On July 31, 2012 we had our first group meeting to go over the grant proposal and brainstorm future plans. Our meeting minutes are as follows:
AFH-AIA Disaster Plan Grant Program:
“The grant is a part of the organizations’ Disaster Resiliency and Recovery Program, which will coordinate advocacy, education, and training to help architects make effective contributions to communities preparing for, responding to, and rebuilding after disaster” http://architectsrebuild.org/
AfH-DC has been selected as one of 5 grant recipients for the AIA/AFH Disaster Response proposals. We will use the Disaster Plan Grant Program as an opportunity to kick-start our engagement in the District’s disaster response efforts. Here is a description of our comprehensive plan to assist in the four phases of disaster management: preparedness, response, recovery, and mitigation.
1- Preparedness: To assist the city in preparing for future disasters AFH-DC, in collaboration with our other organizations, will work on a number of projects including:
Architects’ Guide to Emergency Response (for Architects)
Goals: a “go-to” handbook, to generate a culture of documentation/organizational sustainability, to aid in the recruitment of architects and architecture students to our team
Content: Metro-Area “Good Samaritan” laws, Documentation of AFH-DC Disaster Management activities, List of DC Disaster Management Offices/Acronyms/Contact info, DC Shelter map/info
Outreach: Local architecture/risk management students, AIA DC, Architecture Schools
Evaluation Items: Cooling system/mech system review, Spatial measurements, Bathroom locations/capacity, Existing signage (interior/exterior)
Coordination: Facilitate site visits w/District & Volunteers, Contact info for each shelter
Shelter Planning: Review applicable codes, Document appropriate layouts, Design and create necessary signage
Architects’ Guide to Emergency Response (Community Outreach)
Coordinate with local Disaster Response organizations
What resources are already available/What resources can we provide
2- Response: Immediately following an emergency, AFH-DC would help in damage assessment so as to communicate the safety of structures to the general public.
"DC Architect’s Disaster Response Team"
Create AFH-DC disaster response certificate curriculum
Coordinate classes with Red Cross, HSEMA, & Neighborhood Core/ServeDC etc
Upcoming course of interest: National Building Museum’s Resilient Buildings Workshop on October 18, 2012
3- Recovery: AFH-DC will aid in facilitating community meetings to help communicate design opportunities that may have arisen in the wake of a disaster. This includes communication between architects and the city, between the city and its residents, and between architects and the community.
Community planning meetings
Identify design opportunities
Create a process/script, Hold mock sessions
Research ways of coordinating large volumes of volunteers
Explore “color coded” teams with varying degrees of necessity/training
Research how humans react during a disaster/Typical timeline
Analyze shelter “zones”, paths of travel
Research organizations for bench-marking
Address needs of bilingual skills
4- Mitigation: AFH-DC will examine contributing factors and help to develop measures that will communicate lessons learned from past disasters.