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Week of Aug. 3, 2009 | tcalhoun

Wed, 2009-08-05 12:34

All punch list items completed by Walter Hopkins (contractor) and crew

C/O obtained

Awaiting final paperwork

Week of May 4-10, 2008 | nicjoslin

Wed, 2008-05-07 06:09

Monday 5, 2008:

Plumbing rough in started

Electrical rough in continues

Drywall delivered

Conference Call Notes: April 1, 2010 | nicole.m.nowak

Tue, 2008-04-29 13:26

Conference Call Notes: April 1, 2010

Attendance:

Tommy Calhoun

Kimberley O'Dowd

Satu Jackson

Axel Stelter

Kevin Gannon

Luvuyo Mfungule

Michael Hueblein

Gretchen Mokry

Namibia (Tom):

certificate: QS create payment based on work completed. certified by Paul

KOD: TC check QS/Paul numbers/paperwork before sending to HQ

Digital version for payment is ok

HQ received signed contract. will send back with Kas signature today

work can start on Tuesday, proceeding with digital copy

will send hardcopy my mail thereafter

Emark schedule of payment (monthly): HQ to draft schedule of payments

stand by for call next Wed/Th with Rob (Greenfields)

Project Manual:

useful for correct archiving of projects / tools for CA process

HQ sent to KG for review -- please send comments ASAP

should be very useful for starting projects (checklist)

still modifying some construction tools

idea is to help all design fellows on the ground

already uploaded on OAN - will send official announcement shortly

Unifying Element:

KG and GM to talk about how to manage and get back to group

should not affect Namibia, Kenya, or Mali -- work already underway

will discuss color element or some other element to see how these project are visually 'part of the group'

next: GM will send to FFH communications team for approval

will have call offline with KG and GM to strategize

AS will send signage package for Kyalesha (approved standard.)

pushing to have more languages included in the package

CT will develop sheet for signage package for more direction

Ghana (Kevin):

Ghana project be featured in quarterly publication for FFH

KOD working on quarterly report (seperately -- different project)

received CAD version of survey -- forwarded to Greenfields and team

Rwanda (Kevin):

will go to tender last week of April or 1st week of May

Killian currently in Berlin

KG: received contract form. trying to get feedback from Patrick on modifications

Kick for Life, Article 25 ... still need to have this conversation

Lesotho (Axel):

transferred money to surveyor. he received it

still need soils report, still waiting to find final location for pitch

working on what to do with earth piles

concern: go ahead with conceptual design prior to submittal? or wait for work with A25 and AFH to be sorted? GM: don't wait. work in parallel.

KG has ideas for options. bring a few options to meeting in April:

1. work w/in parameters of master plan as it is
2. compromise
3. ideal proposal

strategize with Kevin

tomorrow and Monday are a national holiday in SA. Axel and Kevin will be in office. Killian out. Luvuyo out.

General:

FYI: vacation schedules are on individual calendars. CT will create CT calendar.

CT to post weekly update

Mali (Mike):

meeting planned for today did not happen

Youssef replied immediately to KG email

contractor still does not have (all risk/normal) insurance information (related to health and security issues)

will work out health and security issues once they receive this

spoke with guarantee company - they will supply certificate tomorrow

sent banking information today

Strike: rumors that electrical company (also water) will go on strike today. has experienced cuts today but no total outage.

this also affects internet

contract signing has been delayed for 2 weeks

3 issues: annex, insurance, and health and security clause

contractor trying to establish if more insurance is necessary

GM: MH please send summary of projected schedule and costing estimate (where do you think we will end up? break out health and security issues.

will propose cost for protective equipment to sfw

safety meetings, emergency plan notice, etc. -- part of contractor's normal scope of work per contract

issue: none of these issues were addressed in tender

health and safety was added after tender in Kenya (fyi)

GM: may take degree of partnership and stepping in to help them meet requirements. tailor specific risk issues to what real risks are there. MH: stand as resource to help them draft documents / meet req's

site super proposal has issues. contract indicates he's employee of Bengali and has Design Fellow responsibilities. should be independent with limited/clear reponsibilities. proposal needs to be revised.

KG will get clarification from MH and send to HQ/Jan for approval

feedback from Youssef re: Bengali contract: confident these hurdles can be worked out.

Kenya (Isaac):

cannot make call - notes from Isaac:

Had a Site Progress Meeting #2 on Tuesday 30th March 2010.

In regards to Construction, the columns were completed and walling has began. According to the schedule, it was noted the contractor was behind by 1 week.

Reason: The type of exterior walling construction is unique and his builders are not familiar with it, so it requires more supervision and attention to detail. Andrew was made

aware of this delay and we requested for the Contractor to send us a revised schedule so that we could look through it and see how we can make up for this delay.

The first valuation was completed by QS and a Payment Certificate 01 was sent to SF to initiate the wire transfer.

Tenders for sub base were returned and a Tender analysis report issued to GF. I am still waiting for a signed Letter Of Intent to be issued by GF to selected contractor

The OAN has been updated with the latest site pics. New pics are uploaded every week to show progress on site.

Outstanding Information: LOI from GF is still pending.

###

Week of April 20-26, 2008 | nicjoslin

Tue, 2008-04-22 06:40

Monday, April 21:

all trusses up and blocked

Tuesday, April 22:

roof decked

Conference Call Notes: March 25, 2010 | nicjoslin

Tue, 2008-04-22 06:38

Conference Call Notes: March 25, 2010

Attendance:

Michael Hueblein

Gretchen Mokry

Satu Jackson

Isaac Mugumbule

Killian Doherty

Kevin Gannon

Tommy Calhoun

Cameron Sinclair

Mali (Mike):

contract: Bengali cannot comply with health and safety regulations

estimate is lower than before - now at 115,000 instead of 120,000 USD

may save additional 20k USD (9k for health and security crane, which is not necessary; 6k for uneccessary supervisor; 7k for extra insurance - TBD)

KG: health safety clause requires contractor to post their certificate of liability -- Bengali should provide this

MH sent breakdown of cost for health and safety provisions

GM: technically this breaches the tender and we should re-tender it

MH: even if the other guy included it, Bengali is still the cheapest

MH would not advise starting this process over

MH will advise if money went through to contractor by Monday

MH sent a copy of contract to architectural representative on site

warranty certification approved; site observation (arch representative) NOT approved by Jan C

MH sent contract to KG detailing site observation

KG will take a look at this put together a request for Jan C.

Kenya (Isaac):

KG: need to understand detailed requirements for setting up contract with Greenfields

IM: can handle same way as building

have selected contractor

letter of intent in progress

contract is between greenfields and sub-base and pitch contractor

IM has done due diligence and made sure letter of intent is in place

IM will have to arrange for contract to be signed (facilitate)

GM: has Greenfield agreed to show up for start and finalization of sub-base?

ie: pre-construction meeting after rough grading is complete

IM: has not heard back from Greenfield re: who will come to the site and when

KG: will get Erwin on the phone tomorrow with Jan to coordinate this

schedule for Kenya and 2 other projects (Mali and Libya)

GM: Greenfields needs to be accountable for the sub-base

when are containers expected to arrive? KG to continue to to investigate

Namibia (Tommy):

KG outlined next steps in email

2 choices: week-long cycle of sending contract to JE and approvals OR stick with contract as it is with JE changes to reporting requirements

insurance discussion, reasons for delay, etc

contract was not signed today in meeting w contractor

section 16 references existing structures of which we have none

section 24 re: 28-day notice. AFH welcome to strike that and replace w/ 3-day notice and contractor will approve.

TC: should try to find a way to make contract work as is

TC: proposing hardcopy signature. KG: proceed with work with digital copy and send hardcopy thereafter. TC to check with contractor if he's ok w/ it.

GM will review #16 clauses w/ JE (re: insurance)

TC will have meeting tomorrow re: drainage issues

signed and countersigned contract is first priority

contractor does not need a downpayment; will send monthly payment schedule

based on progress completed, invoice will come through QS??

TC will send bank information tomorrow for test wire transfer

Ghana (Kevin):

got survey information today

received as point elevations in in a grid format - not translated into topos

KG will follow up with David about this

big tree is located directly in the center

will have affect on plan presented by Star

Joseph Apple is adamant about keeping tree and working with it in some way

tree should be fine despite bulldozer damage (per arborist report.)

KG will be in touch with Joe Addo to schedule a visit and talk about survey. Addo is currently in Monrovia. Will be back next week.

Lesotho (Killian):

DD set was approved by sfw

preparing to submit building permit

still missing land title agreement from sfw. pushing ahead on this

received bids on schematic design. came in at about 131,000 USD

forwarded to Patrick, architect of record, for review

trying to establish more regular communication with Patrick

Killian will be in Rwanda April 18-26

will try to get tender package in reasonable shape before then

will tender project for the end of April (vs. April 12, per schedule - due to Rwandan memorial day -- which is a week of mourning -- & Easter holidays.)

made headway with greywater package

working on container tower, integrated into building but w unifying element

will visit local CapeTown consultants on Friday to see what can and can't be done in terms of modifications to containers

looking for general guidelines. will send feedback to team.

will suggest range of possible surface treatments

container will be right next to building at north-west side of buildign

one will be horizontal (for storage) and one vertical

KD will email images of study models of new container location

environmental engineer informed we do not need full-blown environmental impact study. do need a letter for this rationale to be included in planning approval submission. still need to go through approval process for septic system and project evaluation by environment engineer stating why EIS is not needed.

Cameron:

Kate will come to South Africa; Cameron will go to Haiti

organization MASS - just hired former fellow, Christine Lara

are they working on FFH? landscape architect is doing pro-bono consulting on

Rwanda project -- Tiara

Lesotho: Ethan Zone, original founder of grassroots soccer.

Article 25 has been working with them for awhile. also working with us in Haiti. has worked extensively with Lesotho community.

Idea: work with Article 25 to see what we can fund. Article 25 can be architect of record or design architects. greenlight this and fast-track Lesotho design phase?

KG: Kick for Life loved Article 25 work (visioning, community work) ... until they started designing the building. Design was handed to 3rd party without any history.

design is very walled-off and not welcoming. walled-city approach.

may be able to modify and move with it -- need to give community the right support and continuity.

FYI: Kick for Life just released Football for Hope book: 11 stories of Football for Hope. Juergen wrote introduction.

###

Week of April 6-12, 2008 | nicjoslin

Tue, 2008-04-22 06:37

storage unit framed and plywood going up

bracing and sheer wall detailing

concrete poured

Week of March 30-April 5, 2008 | nicjoslin

Tue, 2008-04-22 06:34

house framed

plywood up

stairs up

waiting on windows

Week of March 23-29, 2008 | nicjoslin

Wed, 2008-03-26 06:09

Monday, March 24th:

platform framed

wall framing

Tuesday, March 25th:

wall framing

Doodle page for late March / early April | nicole.m.nowak

Mon, 2008-03-24 14:22

http://doodle.com/fivbdxv575s84dr5

Let's plan a date for our LEED Charrette, and maybe finalize the design and start dividing up the presentation work.
Also, if people need to arrange smaller meetings we can do that here, too."

Weekly Status: 2010 February 12 | nicjoslin

Thu, 2008-03-13 13:10

Container Research Weekly Status Report

February 12, 2010

Items Completed –

Kick-off conference call

Case Study Site launched on Open Architecture Network

Research started – 5 examples
uploaded to Open Architecture Network

Approximately 30 researchers have been invited to submit precedent case studies

Develop internal schedule and work plan

Items to be done in coming week –

Reconcile AFH internal schedule to VCUQ’s updated project schedule and submit to Roman

Conducting internal research of case studies

Monitoring and editing case studies as they are uploaded, by external researchers

Items needed from VCUQ –

Comments or approval on MOU

Team Member Contact and Responsibility List

Organization and Lines of Communication Chart

Week of March 2-8, 2008 | nicjoslin

Fri, 2008-03-07 12:23

Monday, March 3rd:

piles driven

Presentation at ERA Architects | nicjoslin

Fri, 2008-02-29 12:18

At the beginning of December Karl and myself had the opportunity to present our schematic design to era architects for feedback. The presentation looked at the culture of the Maasai people, their traditionally nomadic way of life, their architecture, and a proposal for the new school and school grounds. Feedback on the design portion of the presentation focused on two key areas of the project, the first being the constructability of the proposed classrooms, and the second being how to respectfully integrate the new site plan and building into the existing and lost cultural heritage of the Maasai people.

Link to comments about the project on the ERA Office Blog.
http://www.era.on.ca/blogs/office/?p=321

October 31 - November 6 Capetown, Bamako, Nairobi, Windhoek, Kigali, Cape Coast | nicole.m.nowak

Fri, 2008-02-15 08:55

General Administration:

One Office:

Team finalized discussion with owner

Use of roof terrace confirmed

Space Layout reviewed by owner

Team confirmed the use of entire space

First Team Meeting held this morning!

Welcome new members!

Team agreed to weekly meetings, first one scheduled for Wednesday November 18th

Items that need clarification will be pursued next week

Next steps:

Killian to follow up on Internet Connection, space plan, itemized list of needs, suppliers, and lease agreement

Staffing:

AFH has narrowed down candidates for Regional program manager, team is currently negotiating with one candidate

AFH has received 158 applications for Design Fellow position, team will interview top candidates and select 2 before the end of the year to work in studio

Design Fellow Killian Doherty will arrive in Cape Town November 2nd/li>

Centre Branding

AFH drafted proposal package

Monday next week, AFH to finalize package

Greenfields:

has agreed to contract directly with the contractor to build sub-base for the artificial turf

has staffed a team member full time on the Football for Hope project

Cape Town:

http://www.openarchitecturenetwork.org/projects/grassrootsoccer

Practical Completion scheduled for November 15th, all are invited to attend
Solar World

Installation will begin tomorrow and is scheduled to be complete by end of next week

Mosaic Workshop

2nd GRS coach training session held Wednesday

Team discussed revised intentions for mosaic build

Mosaic design to be submitted to external team next week

Mosaic install planned for 2nd week of November

FFH & GRS engaged Department of Arts and Culture to contribute to the mosaic

Paola to engage artist to assist with the overall design of the mosaic wall

Pending Items:

ESKOM connection

Final Mosaic Design

Tentative GRS community opening scheduled for November 28th!

Mali

http://www.openarchitecturenetwork.org/projects/ampjf

FFH to initiate discussions with Souadou in regards to revised DD package, Paola to provide feedback

AFH to submit a revised package to reflect the priority programs and a revised budget explaining the cost increases

Geotechnical consultant completed soils report, Documented report to be submitted to AFH in two weeks

Pending Items:

Solar world coordination, SFW still sorting agreements, nonetheless AFH to design considering solar as an integral part of the design

Mike will meet with Souadou on Sunday to begin to outline community workshop intentions and goals

Kenya

http://www.openarchitecturenetwork.org/projects/mysa

Tender Documentation approved with conditions on October 20th

AFH to include pergola and landscaping in the budget

Tender Process Update:

Bids received November 2nd, team will follow up with report

Isaac to submit company profiles of the shortlisted contractors

AFH to access the bids and provide report to SFW for approval

Isaac working together with MYSA to contact potential donor companies that will contribute towards the shading device and external landscaping for the centre, Isaac to explore alternative shading options in line with the budget
Pending Items:

The Environmental Impact Assessment (EIA) report was submitted to National Environment Management Authority (NEMA) - Dr. Omenya to check on the progress

VAT exemption - Isaac to carry on exploring the options for VAT exemption but at the moment it seems to be difficult to get VAT exemption in Kenya especially for building projects. Isaac still pursuing with a Kenya Revenue Authority official to discuss VAT exemption

Council Approvals - MYSA hopes to get approvals within the next week

Namibia

http://www.openarchitecturenetwork.org/projects/special_olympics_namibia

Design Development phase initiated

AFH discussed draft package with SON on thursday

AFH to incorporated SON comments into Design Development progress set

AFH to deliver a draft to external team Monday

AFH pursuing point of contact per Nina's recommendation for getting VAT waived

AFH pursuing contacts for getting the connection fee waived, SFW agreed to assist and pursue with Municipality

Greenfields sub-base revised quote, AFH forward quote to Greenfields

Rwanda

http://www.openarchitecturenetwork.org/projects/esperance

AFH reviewing site sketches to initiate SD

AfH and SFW to agree on project schedule

Land survey needed, FFH/AFH to pursue

Ghana

http://www.openarchitecturenetwork.org/projects/playsoccer

FFH/SFW/AFH site visit report delivered to team, these can be found via the OAN

Design Brief has been approved

AFH to initiate Schematic Design with the assistance of Joe Addo, team awaits Joe's response, if unresponsive, design will be taken in house

AFH and SFW to agree on project schedule
Land Survey expected from Ministry

Week of January 13-19, 2008 | nicjoslin

Mon, 2008-01-14 13:37

Louise is now living in a Mississippi Cottage on the property next to hers patiently waiting for construction to begin!

Week of January 6-12, 2008 | nicjoslin

Tue, 2008-01-08 08:31

Monday, January 7th:

Test pile driven

Conference Call Notes: September 10, 2009 | nicjoslin

Thu, 2007-11-29 13:10

Conference Call Notes: September 10, 2009

Attendance:

Kimberley O’ Dowd
Christine Lara
Isaac Mugumbule
Eugene Da Silva
Mike Heublein
Dialing in Reference: US 978.964.0031
Guest Code: 3232346#

General:

Unifying Element

PENDING

Khayelitsha:

Budget Monitoring Meeting next week

pending issues: tower, arG needs approval ASAP

there is no budget for the mosaic

FIFA has indicated that the signage wall is a PRIORITY

Final Approval Drawings

other pending issues: building plans approvals needed, caretaker flat payment, water and electrical connection coordination, solar world coordination

Final Approval Drawings

need updated drawings that reflect the BOQ and what was discussed

next budget meeting scheduled September 10th

Namibia:

Christine explains meeting results and way forward
Christine to update design and construction budget in the standard format
AFH awaits approval and response to the revised budget from SFW

Mali:

Mike discusses SD package
- San Fran needs a sketch that reflect the current allocation of 70K
- An additional sketch will be needed that reflects the AMPJF scope
- Mike to make needed adjustments and send to team
Kenya:
- Isaac finishing up contract for Andrew, will send draft to Kimberley tomorrow
- Isaac to follow up on material distributor for in kind donations
- Andrew is currently working on the drawings, Structural and electrical engineers are working on their drawings as well
Contacting Press
- Top 4 Architecture Magazines in South Africa to be contacted
- Kate recommends how to approach releasing story publicly
- 20 centres total
- Monthly magazines only
- legacy project, 1st of 10
- instead of putting money into marketing portion, FIFA is sponsoring...
- FIFA communications will have to be addressed once interest is
  expressed

Conference Call Notes: July 30, 2009 | nicjoslin

Thu, 2007-11-29 13:09

Conference Call Notes: July 30, 2009

Attendance:

Kimberley O’ Dowd
Kate Stohr
Christine Lara
Isaac Mugumbule
Eugene Da Silva
Claire Lubell
Dialing in Reference: US 978.964.0031
Guest Code: 3232346#

General:

Unifying Element

Follow up workshop to be scheduled for next week, Wednesday 10am (San Fran)

Khayelitsha:

Final Approval Drawings

need updated drawings that reflect the BOQ and what was discussed

next budget meeting scheduled August 19th

we need to put a package together, AFH can potentially assist with this

Eugene and Kate to follow up with Alastair on Friday

Namibia:

Jhono to work on schematic design package, deadline Friday

Jhono to research Contractors

AFH to arrange site visit to meet contractors and initiate Design
Development

Mali:

Design Fellow Mike will come to Capetown August 17th

Claire will work on SD package, deadline Friday

Kenya:

DD Package Discussion
Canvas Structure needs further development and will need to be sourced
Drawings to reflect budget, April to send drawings tomorrow morning
new budget form or QS form?
Kimberley to send standard pricing form to use
Kate suggests for Isaac to attempt in kind donations and use
package sent by Kate to use for guidance

Pending:
Isaac to verify that we can plug building into electrical and
sewer without major adjustments, costs, and city approval

Contacting Press

Top 4 Architecture Magazines in South Africa to be contacted
Kate recommends how to approach releasing story publicly
20 centres total
Monthly magazines only
legacy project, 1st of 10
instead of putting money into marketing portion, FIFA is sponsoring...
FIFA communications will have to be addressed once interest is
expressed

Vaal Workshop to do list

Kate recommends to package all items together for one distribution
Contracts
Local contracts can be used, Eugene recommends to use the standard
AFH contract
If JBCC is used, there are items that will have to change
Contract will be translated into French

Client Feedback Plan

Goal is to figure out a ways to thank the client via notes, swag, etc.
Dictate when to send these items out specifically

Greenfields Update
Still developing the revised sub-base construction
Greenfields responded to Eugene on how to move forward as a team
Kate to send email to SFW indicating AFH has followed up

Job Description

to be distributed amongst team

In Kind Donations

Kate followed up with Corina
Kate will send Corina contacts to assist where to source in kinds
AFH will be direct on In Kind
Centre host will be the recipient of the In Kind

Kate is in Berlin next week
Kate will come out last week of September/first week of October

Project Outline and Design Charette Dates | nicjoslin

Mon, 2007-11-12 14:59

October 24: Design Work session
November 14: Design Work session
November 23: Final Submission Deadline
December 5: Final Design Selection

(* All work sessions will be held at the Emory Master Planning Studio from noon to 2pm)

Week of November 4-10, 2007 | nicjoslin

Mon, 2007-11-12 14:59

Thursday, November 8th:

Met with Ms. Odom about redesign.

Week of October 14-20, 2007 | nicjoslin

Mon, 2007-11-12 14:58

Thursday, October 18th:

Met with Ms. Odom about how to distribute Governor’s Grant funding.