Classroom block, treatment room and toilets 80% complete
Changing room fit out 75% complete
Floor decking 80% complete
Septic tank 90% complete
Plumbing installation 70% complete
Electrical installation 70% complete
Structural Bracing Installed
Clamps being fabricated for scaffold frame junctions, installation commenced 25th Aug
Bamboo soffit 100% complete ( All bamboo required has now been treated and is ready for installation)
External skin bamboo to be completed 30th August (slight delay due to the inclusion of steel reinforcement wire to connections, requested from the centre host)
Kevin Gannon arrives in Ghana 30th August
EOT claim received from Samwilco Construction, 20 day extension recommended ( new completion date 16th September)
EOT claim received from bamboo contractor, 10 day extension recommended ( new completion date 02nd September)
Greenefileds reported delays to the Ghana pitch delivery due to boarding issues, awaiting further information.
Bamboo installation 10% complete
Septic Tank 15% complete
Floor decking 70% complete.
Opening Ceremony held for PSG street-football league on Sat 23 July
Classroom / Training room construction started, wall base plates complete
Bulldozer on site to establish football pitch levels, cut and fill required.
Certificate 02 Issued, awaiting payment.
Oguaa Football for Hope Centre
DATE: 28 June 2011
MEETING No.10
ATTENDEES: David Pound – DF Architecture For Humanity
Nii Adja – Samwilco Site Supervisor
Sam Wilberforce – MD, Samwilco
Wahab – PSG
Steven Cole – Project Manager Sabre
APOLOGIES Domminic Appiah – Site Manager Sabre
Rashid – AESL
.................................................................................................................................................................
1.0 Site
Site management cabin and security quarters complete
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
2.0 Health and Safety
DP requested that all Samwilco personnel working on site must be provided with Safety boots
...............................................................................................................................................
3.0 Personnel
a. Key personnel names– As above
...............................................................................................................................................
4.0 Contractual Matters
Sub base contract forwarded to Gretchen Mokry / Kevin Gannon last week, awaiting further instruction.
ACTIONS REQUIRED BY – GM DP
...............................................................................................................................................
5.0 Programme
No delays anticipated. Roof panels 30% complete, septic tank under construction. Roofing to be completed by fri 1 July, timber decking to be installed next week. Sabre bamboo processing ongoing, anticipated start on site 11 July.
ACTIONS REQUIRED BY :
.............................................................................................................................................
6.0 Technical and Design Queries
DP expressed concerns regarding the strength of a number of connections to the steel frame, AESL to confirm connections are sufficient. DP discussed the possibility of constructing a bamboo bench around the base of the tree together with a path from the street entrance to the center, DP to provide Sabre with a sketch for pricing
ACTIONS REQUIRED BY :DP
...............................................................................................................................................
7.0 Materials/ Equipment donations
a.Oil drums
Oil drums have now arrived on site and are in place
b.Recycled Tyres / materials for retaining element
Most of the tyres required for the retaining wall are now on site.
ACTIONS REQUIRED BY – DP , WAHAB
...............................................................................................................................................
8.0 Any Other Business
AESL have yet to provide SW with plans showing positions of water and power lines.
AESL yet to provide drainage drawings to Samwilco. Discussions regarding drainage costs ongoing, DP will not accept such a large increase on the original costs.
ACTIONS REQUIRED BY – Rashid (AESL)
Oguaa Football For Hope Centre
DATE: 22 June 2011
MEETING No.09
ATTENDEES: David Pound – DF Architecture For Humanity
Nii Adja – Samwilco Site Supervisor
Sam Wilberforce – MD, Samwilco
Wahab – PSG
APOLOGIES: Steven Cole – Project Manager Sabre
Domminic Appiah – Site Manager Sabre
Rashid – AESL
.................................................................................................................................................................
1.0 Site
Site management cabin and security quarters complete
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
2.0 Health and Safety
DP requested that all Samwilco personnel working on site must be provided with Safety boots
...............................................................................................................................................
3.0 Personnel
a. Key personnel names– As above
...............................................................................................................................................
4.0 Contractual Matters
Samwilco has provided costs for the sub base, signed contract to be forwarded to Gretchen Monkry by DP.
ACTIONS REQUIRED BY – GM DP
...............................................................................................................................................
5.0 Programme
No delays anticipated. Purlins complete, surface water drain 50% complete, roofing panels arrived on site 22 June. Timber decking ordered and anticipated on site 25 June. PSG have installed a temp football pitch which they will use for programmes until the centre is complete
ACTIONS REQUIRED BY :
.............................................................................................................................................
6.0 Technical and Design Queries
Samwilco provided sample of opaque roof panel, DP approved.
ACTIONS REQUIRED BY :DP
...............................................................................................................................................
7.0 Materials/ Equipment donations
a.Oil drums
Oil drums have now arrived on site and are in place
b.Recycled Tyres / materials for retaining element
Most of the tyres required for the retaining wall are now on site.
ACTIONS REQUIRED BY – DP , WAHAB
...............................................................................................................................................
8.0 Any Other Business
AESL have yet to provide SW with plans showing positions of water and power lines.
AESL yet to provide drainage drawings to Samwilco. Discussions regading drainage costs ongoing, DP will not accept such a large increase on the original costs.
ACTIONS REQUIRED BY – Rashid (AESL)
DATE: 14 June 2011
MEETING No.08
ATTENDEES: David Pound – DF Architecture For Humanity
Nii Adja – Samwilco Site Supervisor
Sam Wilberforce – MD, Samwilco
APOLOGIES: Steven Cole – Project Manager Sabre
Domminic Appiah – Site Manager Sabre
Wahab – PSG
Rashid – AESL
.................................................................................................................................................................
1.0 Site
Site management cabin and security quarters complete
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
2.0 Health and Safety
DP requested that all Samwilco personnel working on site must be provided with Safety boots
...............................................................................................................................................
3.0 Personnel
a. Key personnel names– As above
...............................................................................................................................................
4.0 Contractual Matters
Samwilco has provided costs for the sub base, signed contract to be forwarded to Gretchen Monkry by DP.
ACTIONS REQUIRED BY – GM DP
...............................................................................................................................................
5.0 Programme
No delays anticipated. Purlins being installed, 50% complete. Surface water drainage trench being excavated around the perimeter of site, 25% complete. President of Ghana to visit site in July to inspect works
ACTIONS REQUIRED BY :
..............................................................................................................................................
6.0 Technical and Design Queries
DP to provide details for roof lights to changing room areas. SW stated that the solid and opaque roof panels cannot be purchased the same width (opaque panels 0.9m and solid panels 1.2m widths) DP to advise further
ACTIONS REQUIRED BY :DP
...............................................................................................................................................
7.0 Materials/ Equipment donations
a.Oil drums
Oil drums have now arrived on site and are in place
b.Recycled Tyres / materials for retaining element
Most of the tyres required for the retaining wall are now on site.
ACTIONS REQUIRED BY – DP , WAHAB
...............................................................................................................................................
8.0 Any Other Business
AESL have yet to provide SW with plans showing positions of water and power lines.
AESL yet to provide drainage drawings to Samwilco
ACTIONS REQUIRED BY – Rashid (AESL)
Oguaa Football For Hope Centre
DATE: 06 June 2011
MEETING No.07
ATTENDEES: David Pound – DF Architecture For Humanity
Nii Adja – Samwilco Site Supervisor
Wahab – PSG
Sam Wilberforce – MD, Samwilco
Rashid – AESL
Drainage Engineer - AESL
APOLOGIES: Steven Cole – Project Manager Sabre
Domminic Appiah – Site Manager Sabre
.................................................................................................................................................................
1.0 Site
Site management cabin and security quarters complete
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
2.0 Health and Safety
DP requested that all Samwilco personnel working on site must be provided with Safety boots
...............................................................................................................................................
3.0 Personnel
a. Key personnel names– As above
...............................................................................................................................................
4.0 Contractual Matters
AESL issued Interim Certificate 01 on 02 June, DP has forwarded to Gretchen in US for processing. Payment expected this week.
ACTIONS REQUIRED BY – GM ,AFH
...............................................................................................................................................
5.0 Programme
90% of steelwork complete, roofing sheets due on site 13th June. Rust treatment being applied to containers and scaffold frame.
President of Ghana to visit site in July to inspect works
ACTIONS REQUIRED BY :
..............................................................................................................................................
6.0 Technical and Design Queries
Steelwork treatment: Contractor has used red coloured anti rust paint on the scaffold structure; The contract drawings stipulate that the anti rust paint applied to the structure is to be a clear lacquer, to maintain the colour of the steel. Contractor is now required to re-paint the structure to the specified colour.
Drainage: AESL have yet to provide drainage details to the contractor. Heavy rains recently have caused the area to the south of the site to collapse, due to the lack of a surface drainage system. AESL confirmed that the original drainage design and costs which they provided are incorrect. Original design involved piping water collected at the north of the site into the storm drain to the south of the site. AESL advised that a surface water drain is required to the perimeter of the site to channel water into the existing storm water collection outlet. AESL to provide costs for this system AESL
Bamboo : DP to visit bamboo treatment plant on Thursday to view the bamboo processing and sample panel.
ACTIONS REQUIRED BY :AESL
...............................................................................................................................................
7.0 Materials/ Equipment donations
a.Oil drums
Oil drums have now arrived on site and are in place
b.Recycled Tyres / materials for retaining element
Most of the tyres required for the retaining wall are now on site.
ACTIONS REQUIRED BY – DP , WAHAB
...............................................................................................................................................
8.0 Any Other Business
AESL have yet to provide SW with plans showing positions of water and power lines.
AESL yet to provide drainage drawings to Samwilco
ACTIONS REQUIRED BY – Rashid (AESL)
MEETING No.05
ATTENDEES: David Pound – DF Architecture For Humanity
Nii Adja – Samwilco Site Supervisor
Wahab – PSG
Sam Wilberforce – MD, Samwilco
APOLOGIES: Steven Cole – Project Manager Sabre
Rashid – AESL
Domminic Appiah – Site Manager Sabre
.................................................................................................................................................................
1.0 Site
Site management cabin and security quarters under construction, to be completed by 21st April
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
2.0 Health and Safety
DP requested that all Samwilco personnel working on site must be provided with Safety boots
...............................................................................................................................................
3.0 Personnel
a. Key personnel names– As above
...............................................................................................................................................
4.0 Contractual Matters
Sabre contract agreed and finalised. Sabre to confirm receipt of the enabling funds. Samwilcos second payment is due, awaiting issue of interim certificate from AESL
ACTIONS REQUIRED BY – DP(AFH) SW, RASHID.
...............................................................................................................................................
5.0 Programme
2 days delay due to intermittent rainfall. 2 no containers have been delivered to site, further 2 no to be delivered 20th April. Oil drums now in place, 1 week period for the concrete to dry prior to installing the containers.
ACTIONS REQUIRED BY :
..............................................................................................................................................
6.0 Technical and Design Queries
SW requested confirmation of the positions of a number of scaffold columns, DP confirmed.
ACTIONS REQUIRED BY
...............................................................................................................................................
7.0 Materials/ Equipment donations
a.Oil drums
Oil drums have now arrived on site and are in place
b.Recycled Tyres / materials for retaining element
Wahab has found a company who are willing to provide recycled tyres for a small cost. DP informed Wahab that approx 1500 tyres will be required. DP to produce drawing for the retaining structure.
ACTIONS REQUIRED BY – DP , WAHAB
...............................................................................................................................................
8.0 Any Other Business
AESL have yet to provide SW with plans showing positions of water and power lines.
AESL yet to provide drainage drawings to Samwilco
ACTIONS REQUIRED BY – Rashid (AESL)
Oguaa Football For Hope Centre
DATE: 05th April 2011
MEETING No.03
ATTENDEES: David Pound – DF Architecture For Humanity
Nii Adja – Samwilco Site Supervisor
Wahab – PSG
Steven Cole – Project Manager Sabre
Domminic Appiah – Site Manager Sabre
APOLOGIES: Rashid – AESL
Sam Wilberforce – MD, Samwilco
.................................................................................................................................................................
1.0 Site
Site set up delayed since grading not yet completed
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
2.0 Health and Safety
No H&S issues
...............................................................................................................................................
3.0 Personnel
a.Key personnel names– As above
...............................................................................................................................................
4.0 Contractual Matters
Sam Wilberforce issued Bank Guarentee on Friday 01st April. Awaiting payment of enabling costs. Sabre are concerned that the agreed contract terms have changed without prior approval. Sabre cannot agree to the revised terms and await clarification for AFH in US.
ACTIONS REQUIRED BY – DP(AFH) , SW
...............................................................................................................................................
5.0 Programme
Cut and Fill complete. Grading to be completed 05th April. Excavations for foundations to be completed by Friday.
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
6.0 Technical and Design Queries
NA requested whether the position of the artificial pitch could be moved towards the North end of the site. DP confirmed that the position of the pitch relative to the tree and the building is very important and cannot be changed.
ACTIONS REQUIRED BY
...............................................................................................................................................
7.0 Materials/ Equipment donations
a.Oil drums
Wahab to contact GOIL to discuss the possibilty of them donating oil barrels
b.Teak telegraphpoles / materials for retaining element
Steven Cole suggested that he may have a contact to assist with donations for the timber retaining elements. DP and Wahab to approach DUPauls regarding the pole donations
ACTIONS REQUIRED BY – DP , WAHAB
...............................................................................................................................................
8.0 Any Other Business
AESL have yet to provide SW with plans showing positions of water and power lines.
AESL to provide drainage drawings to Samwilco
ACTIONS REQUIRED BY – Rashid (AESL)
DATE: 31th March 2011
MEETING No.02
ATTENDEES: David Pound – DF Architecture For Humanity
Nii Adja – Samwilco Site Supervisor
Wahab - PSG
APOLOGIES: Rashid – AESL
Steven Cole – Project Manager Sabre
Sam Wilberforce – MD, Samwilco
.................................................................................................................................................................
1.0 Site
Site set up delayed since grading has not yet been completed
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
2.0 Health and Safety
No H&S issues
...............................................................................................................................................
3.0 Personnel
a.Key personnel names and contact information – As above
...............................................................................................................................................
4.0 Contractual Matters
Sam Wilberforce still awaiting bank guarentee, DP again advised that the payment cannot be authorised until the guarentee is provided.
Sabre have still not recieved payment for the enabling works, DP to follow up with AFH in US
ACTIONS REQUIRED BY – DP(AFH) , SW
...............................................................................................................................................
5.0 Programme
Cut and Fill complete. Grading delayed since grading machine has not yet arrived on site. SW is negotiating to try and get the machine on site ASAP.
Building setting out completed.
ACTIONS REQUIRED BY : SW
...............................................................................................................................................
6.0 Technical and Design Queries
NA raised queries regarding the entrance steps to the centre, DP comfirmed the steps are to be constructed from treated hardwood, as per the specification and drawings.
ACTIONS REQUIRED BY
...............................................................................................................................................
7.0 Materials/ Equipment donations
a.Oil drums
b.Teak telegraphpoles / materials for retaining element
c.Other items?
DP requested that Sam Butler assist with donations of teak telegraph poles, as per discussions at the start of the project. Wahab explained that Sam Butler has expressed his dissatisfaction that the contract costs do not cover these items and that he is unable to assist .
DP and Wahab to approach DUPauls regarding the pole donations
ACTIONS REQUIRED BY – DP , WAHAB
...............................................................................................................................................
8.0 Any Other Business
AESL have yet to provide SW with plans showing positions of water and power lines
ACTIONS REQUIRED BY – Rashid (AESL)
GHANA FFH Centre
Outline Progress Report: W/E : SEPTEMBER 17th
1.Centre Design amended due to most recent costings.
2.PSG have now approved the updated design.
3.DD drawings have been updated and submitted for approval.
4.Export information has now been provided to PSG (RE: Greenfields Containers)
5.Design for the identifying element has been submitted for approval.
6.Costings from Sabre (bamboo sub-contractor) being updated in line with the amended centre design.
GHANA FFH Centre
Outline Progress Report: W/E : August 9th
1. AESL have now completed the drainage design drawings and B of Q.
2. Recent meeting with AESL regarding the tender process, all agreed the drainage works would be tendered within the main project tender package, since the selected contractors do not wish to tender for two separate elements of the same project.(AFH and SFW) to confirm acceptance of this.
3. Five contractors have now been selected and qualified to tender for the project (inc Sabre)
4. Discussions with Sabre regarding qualification for funds to commence enabling works for the bamboo almost complete. Bamboo harvesting and processing to commence ASAP
5. Detailed Design progressing, awaiting feedback from AFH in order to complete the package.
6. AESL have not received payment for services carried out so far. AESL confirm that the contracts have been signed and returned a number of times to date.
7. Tree expert has now been appointed and is to issue report W/E 13th August.
GHANA FFH Centre
Outline Progress Report: W/E : July 16th
1.AESL have provided Bill of Quantities and outline costs for the enabling works (drainage / retaining walls etc). Costing currently under review. Still Awaiting drainage design drawings.
2.PSG / Sabre sourcing scaffold contractor to assist with the structural design of the centre.
3.Sabre to provide cost breakdown and phasing strategy for bamboo works by 16th July
4.Detailed design ongoing although delayed by illness of Ghana Design Fellow. Fellow to update program and issue to team.
5.Two contractors have now been qualified to tender for the project:
Amantra LTD
Samwilco LTD
Still awaiting information from the remaining two contractors.
6.Information / report requested from tree expert in Accra regarding the health and future maintenance of the ‘big tree’, around which the centre has been designed. Still Awaiting quote for approval.
FFH Cape Coast : Ghana . Project Progress Report : W/E 02/07/2010
1. Drainage and site works
Site has now been 50% graded (postponed due to rains) Awaiting costs for enabling works from
AESL (expected this week). To include:
- a. Site Drainage drawings and specifications
b. Temporary retaining elements design and specifications.
c. Grading plans
2. Nominated sub-contractors
Discussions with Sabre ongoing regarding the bamboo works. Sabre to be appointed nominated
sub?contractor for bamboo elements of the project. Sabre to prepare cost estimates for the
bamboo works.
3. Tender Qualification
One contractor qualified so far (Amantra LTD). Awaiting qualifying information from four other
contractors.
4. PSG queries
New queries received from Play Soccer International expressing concerns regarding the current
design and its ability to cater for the educational program. Conference call planned for this week
with SFW / Play Soccer and AFH to discuss possible amendments to the current scheme.
5. Detailed Design
Detailed design ongoing, although further delay expected due to expected amendments to the
schematic design package as requested by centre hosts (Play Soccer).
6. Materials Donations
a. Scaffolding (structure) – no progress made, no response from Constructs LLC relating to possible scaffold contractor donations. Unable to reach Constructs to get contact details for the scaffold company.
b. Teak Telephone Poles (Terracing / retaining elements – no progress made, comments as above.
NB. In order for us to progress the detailed design drawings we urgently require input from a scaffold contractor / engineer.
Plastering Complete
Changing room fit out 95% complete, plumbing installation 90% complete ( to be completed by 05th October)
3 sets of bamboo folding doors being fabricated, delayed delivery due to problems sourcing materials. Estimated delivery / installation date 10 October
Pitch lighting installation delayed, due for completion 05th October
Floor decking 90% complete ( requires sanding and varnishing, to be completed at end of project)
Septic tank 95% complete
Electrical installation 95% complete
Structural Bracing Installed, awaiting installation of frame clamps
Bamboo soffit 100% complete
External skin bamboo 95% complete
4 No change order requests from Play Soccer Ghana, to be issued for approval
Greenefileds container arrives in Ghana on 04th October, requested installation date 31st October
DF and Centre host to hold workshop for the painting of shipping containers / teaching spaces
EOT claim expected from main contractor requesting further extension
DF on vacation for 10 days from 05th October